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Assistant Property Manager- CBRE- Ansonia, CT – Posted 11/23/22

Company name: CBRE
Position title: Associate Project Manager
Position type: Full Time
Salary: Commensurate
Location: Ansonia, Connecticut

Associate Project Manager
The purpose of this position is to lead individual, multi-disciplined real estate project solutions for clients, with direct accountability for project delivery.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Manages all facets of project management (budget, schedule, procurement, quality & risk) for individual real estate projects including planning, design, construction, occupancy and closeout.
  • Demonstrates capability to read, understand and apply standard documents affecting real estate projects, including but not limited to: agreements/contracts, leases, work letters, project charters, surveys and drawings.
  • Interfaces directly with clients to define project requirements. Prepares scope of work, project delivery resource requirements, cost estimate & budget, work plan schedule & milestones, quality control, and risk identification.
  • Identifies project delivery resources from pre-qualified lists; Conducts simple request for proposals; completes bid analysis with management support. Recommends resources to clients.
  • Leads project delivery resources/team (typically smaller team) providing project guidance and direction to achieve project goals.
    Implements communication plan for meetings and written reports/meeting minutes to keep client and project resources informed.
  • Facilitates project meetings.
  • Implements project documentation governance aligned with company and client requirements. Ensures project data integrity and documentation is accurate, timely and coordinated.
  • Tracks progress of each project against goals, objectives, approved budgets, approved timelines. Reports status and variances. Creates action plans to meet objectives, budget and schedule.
  • Implements change management routines to assess change requests, make recommendations, secure Client approvals, and issue change orders. Assesses change requests to determine impacts to scope, budget, schedule, quality and risk with management support.
  • Implements standard risk management routines with management support, to identify project risks, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks.
  • Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

  • No formal supervisory responsibilities in this position.
  • Manages 3rd party project delivery resources/team (typically smaller team). Responsible for tracking performance and motivating team members

QUALIFICATIONS

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE
Bachelor’s degree (BA/BS/BEng/BArch) from College or University and/or equivalent related experience.
Prior Project Management experience is preferred.

CERTIFICATES and/or LICENSES

PMP (US and/or Canada) and LEED AP preferred.

COMMUNICATION SKILLS
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.

FINANCIAL KNOWLEDGE
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.

REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires intermediate analytical and quantitative skills.

OTHER SKILLS and ABILITIES
Intermediate skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Working knowledge in MS Project is helpful. Knowledge of leases, contracts, and construction practices preferred.

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Apply online: http://cbre.contacthr.com/117763764


Assistant Property ManagerHines – White Plains, NY Posted 9/20/2022

Responsibilities

As an Assistant Property Manager with Hines, you will assist in providing day-to-day operations management of the property while emphasizing positive response to concerns of tenants and meet the investment objectives of the owner. This is a part-time position. Responsibilities include, but are not limited to:

  • Develop and maintain ethical, professional, and courteous relations with contractors and tenants.
  • Handle the administration and vendor management of all activities related to the physical operation of the property.
  • Manage fiscal activities of the property including, but not limited to: operations analysis, budget preparation and management, business and financial planning, payment of invoices, and monthly reporting.
  • Direct all emergency procedures including but not limited to:
    • Establish and execute emergency plans and practice drills
    • Monitor emergency equipment
    • Lead and/or assist with evacuations, bomb searches and life safety alarms as deemed reasonable and prudent
    • Act as fire/life safety director while assisting emergency authorities and response teams
  • Comply with all company and regional policies.
  • Respond to tenant questions and requests via phone, email and ticketing system.
  • Provide great customer service in a dynamic, fast paced environment.
  • Verify, approve, and file COIs for vendors.
  • Bid and manage service contracts.

Qualifications

Minimum Requirements include:

  • Bachelor’s degree in business administration or related field from an accredited institution.
  • Two or more years professional work experience, with supervisory experience strongly preferred.
  • P&L responsibility and budgetary experience.

Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 285 cities in 28 countries. Hines oversees investment assets under management totaling approximately $90.3 billion¹. In addition, Hines provides third-party property-level services to 373 properties totaling 114.2 million square feet. Historically, Hines has developed, redeveloped or acquired approximately 1,530 properties, totaling over 511 million square feet. The firm currently has more than 198 developments underway around the world. With extensive experience in investments across the risk spectrum and all property types, and a foundational commitment to ESG, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information. ¹Includes both the global Hines organization as well as RIA AUM as of December 31, 2021.

We are an equal opportunity employer and support workforce diversity.

Contact: Aurora Gonzalez, Talent Acquisition Coordinator: aurora.gonzalez@hines.com or 713-966-5208


Commercial Property AdministratorNorthland Investments – Hartford, CT – Posted 9/8/22

Position Title:  Commercial Property Administrator

Reports to: Director of Commercial Real Estate

Position Purpose

Primary responsibility is to provide support for the Director of Commercial Real Estate in all aspects of portfolio management.  Position serves as point of contact for commercial and retail tenant requests, vendor coordination, accounts receivable and accounts payable management well as property records and file management.  Specific duties are shown below. 

Essential Functions

The following list of essential job functions is not exhaustive and may be supplemented or changed as necessary.

Tenant Services:

  • Responds to all incoming tenant inquiries, and requests for services Follows up to ensure completion.
  • Updates tenant and vendor contact lists; distributes to Director of Commercial Real Estate and maintenance staff
  • Ensures that tenant and vendor certificates of insurance are current.

Construction/Vendor/Site Coordination:

  • Maintains list of certificates of insurance for all vendors; requests new certificates prior to expiration date; maintains file in insurance file.
  • Monitors all contracted services, ensures compliance with service contract requirements; monitors service schedules to ensure scope is completed.
  • Meets with vendors to obtain information on new products and services
  • Evaluates pricing of standard supplies periodically and re-bid as required
  • Prepares AIA Contract Documents and relevant paperwork
  • Assists with construction management and project oversight; tracks capital expenses and prepare application for escrow reimbursement on capital and tenant improvement projects
  • Assists with coordination of construction schedules; helps ensure compliance with building’s rules and regulations

Accounting/MRI Duties:

  • Accounts Payable: Generates new purchase orders and processes invoices in Nexus Payables as required.
  • Accounts Receivable: posts rent and other related charges to tenant accounts and follows up on late or past due accounts.
  • Assists Director of Commercial Real Estate with compiling and inputting budget, re-projection and reconciliation information
  • Has responsibility for learning software systems including, but not limited to, MRI, Nexus Payables, Real Page & Profit Stars.
  • Reviews rent-up schedule for accuracy on a monthly basis; applies cash receipts appropriately into MRI
  • Assists with the collection of income by understanding lease obligations and service reimbursements
  • Prepares invoices for utilities, taxes, service requests and back-charges to tenants and vendors
  • Researches invoices, budget account activity and payments through MRI as necessary
  • Processes special check requests as necessary.

General Office Duties:

  • Answers commercial and retail management phone calls
  • Maintains on-line shared filing system
  • Assists in preparation of monthly and quarterly reports, and other utility tracking reports
  • Composes tenant correspondences, summaries and reports
  • Assists Director of Commercial Real Estate in preparation of agendas for construction, vendor, manager and staff meetings; prepares minutes and distributes to attendees.

Other:

  • Develops professional and technical knowledge by attending workshops, reading real estate related publications and participating in professional associations (such as BOMA, BOMI or NAIOP)
  • Carries out other duties and responsibilities as assigned by management.
  • Provides professionalism and attention to all matters of tenant relations
  • Performs other duties as required by management

For more information and to apply: https://northland.jobs.net/en-US/job/commercial-property-administrator/J3T64Y79GKS8NZSJZ1X



Construction Project Manager – Posted 7/20/2022

SUMMARY
Tri-state area commercial real estate owner/developer is seeking a Project Manager with knowledge of design, construction and building operations:

  • The purpose of this position is to run construction projects and capital improvement projects for building ownership, with direct accountability for project delivery.
  • Understanding of owner representation and requirements
  • Knowledge of scheduling and cost control techniques
  • Must have excellent written, verbal and analytic skills
  • Must work collaboratively with tenants, management team and subcontractors/vendors.
  • The ideal applicant will have a proven track record as a Project Manager dealing with commercial ground up construction, as well interior renovations.

RESPONSIBILITIES

  • Manage the day-to-day project activities, vendors and resources to ensure projects and programs are proceeding according to scope, schedule, budget and quality standards.
  • Monitor the progress of construction, review status of work completed, confirm that work is proceeding in a good and workmanlike manner and in general accordance with the approved drawings and specifications.
  • Maintain project budgets. Review contractors’ payment requisitions and budget status, review of subcontracts, insurance, review of change orders and other documentation submitted by Sub contractors
  • Review contract drawings and specifications for completeness and general compliance with commonly accepted architectural /engineering best practices.
  • Prepare or assist in preparation of documents (schedules, invoices, RFI’s, submittals, change orders, inspections, closeout) for design and construction and maintain information in project management software.
  • Conduct meetings with appropriate parties and prepare minutes.
  • Partner with the Ownership, Architect, and Contractor, and assist with job specific procedures and adjust progress as necessary to insure timely completion of project.
  • Applicants with facility management experience or who know a trade or have other technical experience is a plus.

CONTACT: Adam Cognetta, acognetta@capitaleq.com


Property & Office Administrator- Admiral Real Estate Services – Bronxville, NY

Commercial real estate firm looking for a self-motivated, highly organized generalist to be the nerve center of our office. Responsibilities are wide-ranging, including property management, bookkeeping, customer service and office administration.

The Property & Office Administrator will be detail oriented and able to handle competing demands in a fast-paced environment. They will have excellent interpersonal and communication skills, a positive telephone manner and strong customer-service orientation. Flexibility and willingness to take on new projects is important. The best fit will be a self-starter with a proactive approach to problem-solving who works well independently and as part of a team. Managerial skills with strong delegation and follow-up is essential.

Requires proficiency in Word, Excel and PowerPoint. Experience with Yardi Genesis a plus.

OFFICE MANAGEMENT

  • Answer telephone, handle or direct inquiries
  • General administration and organization
  • Miscellaneous support and special projects

PROPERTY ADMINISTRATION

  • Respond to tenant requests and problems
  • Tenant relations and collections
  • Lease administration
  • A/R and A/P on Yardi Genesis
  • Oversee and manage workload of on-site building superintendent
  • Monitor superintendent’s work quality and responsiveness
  • Proactive oversight of building issues; schedule and monitor repairs
  • Organize and maintain property, tenant and vendor files
  • Obtain & maintain current insurance certificates for vendors and tenants
  • Market & lease 14 on-site residential units

Contact: Jessica Munzel jmunzel@admiralrealestate.com


Chief Executive Officer- Bartlett Arboretum & Gardens – Stamford, CT

The Bartlett Arboretum Board of Directors seeks a passionate and mission-driven leader with a growth mindset who excels in community engagement and can articulate, advocate, and inspire others to support the Arboretum’s success. Working together with the Board of Directors, the CEO will recommend and execute future-focused strategy and growth. The Bartlett is in a stable financial position with a talented staff and strong governance structure. Building on its historic legacy, the Bartlett looks ahead to a future marked by growth, innovation, and greater enhancement of its reputation in the regional and national public garden space. The CEO will have the opportunity to conduct a capital campaign in the near future, strengthen the Bartlett’s civic and community partnerships, and enhance and expand its programming to broaden its audience. The Bartlett plans to build and sustain a strong membership model and hopes to use technology to leverage its reach and reputation. In addition, the Bartlett hopes to explore how it might have a local voice and perspective in the global conversation about the importance of a green and healthy planet. The CEO will contribute to the Bartlett’s strategic plan and identify pathways to further collaborate and partner with the public garden community regarding best practices in horticulture, education, and conservation.

For more information click HERE

To apply, please send a current resume and letter of introduction to Kittleman & Associates, LLC at https://bit.ly/3cwXTAO (click on the Apply button at the bottom of the page).


Assistant Real Estate Manager- CBRE – Yonkers, NY

RESPONSIBILITIES  

Responsible to work with the Real Estate Manager or higher staff in managing all aspects of a single property or portfolio of commercial, industrial or retail properties including marketing, operations and financial activities in accordance with the real estate management agreements and CBRE policies

ESSENTIAL DUTIES AND RESPONSIBILITIES 
Using independent discretion, responds to tenant needs, ensuring that administrative and building technical staff resolve problems promptly and/or contracts for vendor services as required. Ensures that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.


Performs periodic regular property inspections. Based on independent review and assessment, recommends to clients and/or approves on client’s behalf the alterations, maintenance and reconditioning as necessary. Contracts for and supervises vendor services as required.

Manages and gives approvals for accurate payment of vendor invoices on behalf of the property owner in compliance with the management agreement and CBRE policies

Manages the preparation of and gives approvals on accurate tenant billings.

At owner’s discretion, markets the property, showing space to prospective tenants. Coordinates tenant move-ins and move-outs, and “walks-through” spaces with tenants and tenant improvement department.

Acts as key contact with property owners to ensure that objectives as being met. Prepares and delivers timely, accurate and complete reports.

Develops and controls annual budgets for operating and capital expenses based on operating knowledge of the property/portfolio. Forecasts management plans and prepares monthly performance, explaining variances.

Collects rent and pays expenses in compliance with lease terms. Obtains account receivable aging reports and independently initiates procedures to address tenant delinquencies. Prepares all required legal notices. Recommends and coordinates legal action as necessary.

Develops business relationships through membership and participations in professional, industry/trade and civic organizations.

Execute all areas defined as part of the Real Estate Manager job description duties in the absence of the Real Estate Manager.

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES 
May directly supervise employees and/or indirectly supervise employees in the absence of REM. Provides oversight of the work of vendors and contractors who are performing services at the properties. Provides informal assistance such as operational guidance, and/or training to coworkers. May coordinate and assign tasks to co-workers within a work unit and/or project.

QUALIFICATIONS 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE 
Bachelor’s degree (BA/BS) from four-year college or university and a minimum of two to four years of related experience and/or training.
CERTIFICATES and/or LICENSES 
Real Estate Salesperson license.

COMMUNICATION SKILLS 
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.

FINANCIAL KNOWLEDGE 
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
REASONING ABILITY 
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.OTHER SKILLS and ABILITIES 
Intermediate to advanced skills with Microsoft Office SuiteSCOPE OF RESPONSIBILITY 
Decisions made with understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.SAFETYResponsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to:
1. Complete all required and assigned HSE training at a satisfactory level,
2. Follow all activity policies and procedures, including all HSE-related requirements at all times,
3. Participate in all HSE-related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.
4. Report any conditions which you feel could result in an accident or injury and / or stop work if required.

Assistant Property Manager- Rubenstein Partners

Position Objective:

To provide exceptional real estate management oversight at the property level, including delivering superior customer service to our tenants, helping to insure strong asset appreciation.  To assist the Property Manager in executing the approved business plan.  To insure the professional operation and appearance of assigned properties.  To manage the operating costs and approved capital expenditures at the direction of the Property Manager.  To attend, when directed, work meetings and assist the Property Manager in completing all capital projects and Tenant improvements.  To assist the Property Manager and Asset Manager in managing both the revenue and cost elements of a property’s income statement.  To supervise on-site personnel as direct by the Property Manager.

 

Preferred Education:

Bachelor’s Degree in Real Estate Management or related Business Degree.

 

Preferred Experience:

1 years of property or building management experience or a related real estate degree.

 

Position Reports to either:                              Supervisor Reports to either:

Property Manager                                             Sr. Property Manager

Senior Property Manager                                  Asset Manager

 

Essential Duties:

 

  • Assist in the supervision of on-site staff including 3rd party contractors.
  • Insure that tenant move-in process is handled in a manner that insures tenant satisfaction. Complete legal documents pertaining to lease administration and administer the lease. Assist as requested with tenant renewals and expansions.
  • Assist in the preparation of Tenant Improvement budgets for leasing and play an integral role in executing TI and all Capital projects.
  • Inspect and evaluate all building equipment, systems and grounds to insure that the appearance and operation of the company’s properties meet company standards. Develop emergency procedures and preventative maintenance programs for all buildings.
  • Insure the highest level of customer service and tenant experience is delivered by all members of the management team. Visit tenants regularly and maintain a positive, productive and professional relationship with essential local decision makers.
  • Insure that relationships are developed and contracts are negotiated with key outside contractors to provide management services. Insure that work performed by outside contractors is performed timely and appropriately.
  • As directed by the Property Manager: Insure that the yearly budget for the assigned properties is developed and managed; Review monthly general ledger insuring property expense allocations; Prepare and review monthly operating reports and explain budget variances; Prepare quarterly reforecasts and annual year end expense reconciliations; Manage collection of accounts receivable and operating expenses; Insure that the assigned properties operate within budget; Manage approved capital and operating projects and associated expenditures.

Contact Andrew Sufian at asufian@rpoperations.com to apply.