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RESPONSIBILITIES
Responsible to work with the Real Estate Manager or higher staff in managing all aspects of a single property or portfolio of commercial, industrial or retail properties including marketing, operations and financial activities in accordance with the real estate management agreements and CBRE policies
ESSENTIAL DUTIES AND RESPONSIBILITIES
Using independent discretion, responds to tenant needs, ensuring that administrative and building technical staff resolve problems promptly and/or contracts for vendor services as required. Ensures that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
Performs periodic regular property inspections. Based on independent review and assessment, recommends to clients and/or approves on client’s behalf the alterations, maintenance and reconditioning as necessary. Contracts for and supervises vendor services as required.
Manages and gives approvals for accurate payment of vendor invoices on behalf of the property owner in compliance with the management agreement and CBRE policies
Manages the preparation of and gives approvals on accurate tenant billings.
At owner’s discretion, markets the property, showing space to prospective tenants. Coordinates tenant move-ins and move-outs, and “walks-through” spaces with tenants and tenant improvement department.
Acts as key contact with property owners to ensure that objectives as being met. Prepares and delivers timely, accurate and complete reports.
Develops and controls annual budgets for operating and capital expenses based on operating knowledge of the property/portfolio. Forecasts management plans and prepares monthly performance, explaining variances.
Collects rent and pays expenses in compliance with lease terms. Obtains account receivable aging reports and independently initiates procedures to address tenant delinquencies. Prepares all required legal notices. Recommends and coordinates legal action as necessary.
Develops business relationships through membership and participations in professional, industry/trade and civic organizations.
Execute all areas defined as part of the Real Estate Manager job description duties in the absence of the Real Estate Manager.
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
May directly supervise employees and/or indirectly supervise employees in the absence of REM. Provides oversight of the work of vendors and contractors who are performing services at the properties. Provides informal assistance such as operational guidance, and/or training to coworkers. May coordinate and assign tasks to co-workers within a work unit and/or project.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor’s degree (BA/BS) from four-year college or university and a minimum of two to four years of related experience and/or training.CERTIFICATES and/or LICENSES
Real Estate Salesperson license.
COMMUNICATION SKILLS
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
FINANCIAL KNOWLEDGE
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.REASONING ABILITY
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate to advanced skills with Microsoft Office Suite
SCOPE OF RESPONSIBILITY
Decisions made with understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
SAFETY
Responsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to:
1. Complete all required and assigned HSE training at a satisfactory level,
2. Follow all activity policies and procedures, including all HSE-related requirements at all times,
3. Participate in all HSE-related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.
4. Report any conditions which you feel could result in an accident or injury and / or stop work if required.
Position Objective:
To provide exceptional real estate management oversight at the property level, including delivering superior customer service to our tenants, helping to insure strong asset appreciation. To assist the Property Manager in executing the approved business plan. To insure the professional operation and appearance of assigned properties. To manage the operating costs and approved capital expenditures at the direction of the Property Manager. To attend, when directed, work meetings and assist the Property Manager in completing all capital projects and Tenant improvements. To assist the Property Manager and Asset Manager in managing both the revenue and cost elements of a property’s income statement. To supervise on-site personnel as direct by the Property Manager.
Preferred Education:
Bachelor’s Degree in Real Estate Management or related Business Degree.
Preferred Experience:
1 years of property or building management experience or a related real estate degree.
Position Reports to either: Supervisor Reports to either:
Property Manager Sr. Property Manager
Senior Property Manager Asset Manager
Essential Duties:
- Assist in the supervision of on-site staff including 3rd party contractors.
- Insure that tenant move-in process is handled in a manner that insures tenant satisfaction. Complete legal documents pertaining to lease administration and administer the lease. Assist as requested with tenant renewals and expansions.
- Assist in the preparation of Tenant Improvement budgets for leasing and play an integral role in executing TI and all Capital projects.
- Inspect and evaluate all building equipment, systems and grounds to insure that the appearance and operation of the company’s properties meet company standards. Develop emergency procedures and preventative maintenance programs for all buildings.
- Insure the highest level of customer service and tenant experience is delivered by all members of the management team. Visit tenants regularly and maintain a positive, productive and professional relationship with essential local decision makers.
- Insure that relationships are developed and contracts are negotiated with key outside contractors to provide management services. Insure that work performed by outside contractors is performed timely and appropriately.
- As directed by the Property Manager: Insure that the yearly budget for the assigned properties is developed and managed; Review monthly general ledger insuring property expense allocations; Prepare and review monthly operating reports and explain budget variances; Prepare quarterly reforecasts and annual year end expense reconciliations; Manage collection of accounts receivable and operating expenses; Insure that the assigned properties operate within budget; Manage approved capital and operating projects and associated expenditures.
Contact Andrew Sufian at asufian@rpoperations.com to apply.